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Romantic Wedding Example: Real Budget, Vendors & Timeline

A complete romantic wedding example for 120 guests on a $48,000 budget — with full budget breakdown, vendor choices, timeline, design palette, and real lessons learned.

By Plana Editorial·

Couple Profile

Archetype

High school sweethearts, both educators

Region

Savannah, Georgia

Guests

120

Date

Late March, Saturday evening

Total budget$48,000

This couple wanted a wedding that felt like stepping into a private garden at dusk — lush, candlelit, and unapologetically romantic. They booked a historic mansion in Savannah with wraparound verandas and century-old live oaks draped in Spanish moss, then layered in abundant garden roses, thousands of candles, and soft blush-and-mauve tones that turned the venue into something out of a period film.

With 120 guests and a forty-eight-thousand-dollar budget, they allocated aggressively toward the elements that create atmosphere: florals, lighting, and catering. The floral bill was the single largest line item after the venue because the romantic aesthetic depends on volume — you cannot create lush, overflowing arrangements on a minimal flower budget. The couple accepted this trade-off and cut elsewhere.

Savings came from strategic choices: the bride wore her mother's altered wedding dress, they used the mansion's existing furniture and tableware instead of renting, and they negotiated a Sunday evening slot that saved twenty percent on the venue fee. The result was a wedding that looked far more expensive than its price tag because every dollar went toward the elements guests could see, hear, and taste.

Design Palette

Blush

#F4C2C2

Champagne

#F7E7CE

Deep mauve

#6B3A4A

Soft gold

#D4AF37

Full Budget Breakdown

Every category with the dollar amount, percent of total, and a note on what the number actually covers.

CategoryAmount
Venue
Historic mansion, Sunday evening rate, ceremony and reception on-site
$10,080
Catering & bar
Plated three-course dinner, open bar, late-night snack station
$12,000
Florals & decor
Abundant garden roses, peonies, candle installations, greenery garlands
$7,200
Photography & videography
Lead photographer, second shooter, highlight film videographer
$6,240
Attire & beauty
Mother's gown altered, groom's custom suit, full bridal party beauty
$2,880
Music & entertainment
Live jazz trio for ceremony and cocktails, DJ for reception
$3,840
Stationery
Digitally printed suite with gold foil accents, digital save-the-dates
$1,440
Miscellaneous
Officiant, rentals, transportation, favors, gratuities, insurance
$4,320
Total$48,000

Vendor Lineup

Venue

Premium

The mansion's existing architecture and furnishings did the heavy design lifting, reducing rental costs.

Florist

Premium

Invested heavily in florals because the romantic theme depends on abundance — every surface needed flowers.

Photographer

Premium

Chose a photographer known for soft, warm editing that complemented the candlelit atmosphere.

Caterer

Mid-range

Selected the venue's preferred caterer for a discount and designed a Southern-inspired menu.

Musicians

Mid-range

Live jazz during cocktails elevated the mood without the cost of a full band for the entire evening.

Videographer

Budget

Hired a solo videographer for a highlight reel rather than a full cinematic film to keep costs manageable.

Planning Timeline

  1. Month 12
    Booked mansion venue for Sunday rate
  2. Month 10
    Hired photographer and florist
  3. Month 9
    Began alterations on mother's gown
  4. Month 7
    Ordered stationery and booked musicians
  5. Month 6
    Finalized menu with caterer
  6. Month 4
    Booked videographer, ordered groom's suit
  7. Month 2
    Floral walkthrough, seating chart draft
  8. Month 1
    Final fittings, vendor confirmations

Day-of Schedule

4:00 PM
Bridal party getting-ready photos
5:00 PM
First look under the live oaks
5:30 PM
Ceremony on the veranda
6:00 PM
Cocktail hour with live jazz trio
7:00 PM
Seated dinner in the ballroom
8:30 PM
Toasts, first dance, cake cutting
9:00 PM
Dancing and open bar
12:00 AM
Late-night biscuit bar and send-off

Menu Example

Cocktail hour

  • Pimento cheese on cornbread rounds
  • Seared scallops with lemon butter
  • Peach and burrata skewers

Starter

  • Butter lettuce salad with pecans and champagne vinaigrette
  • She-crab soup with sherry
  • Warm Parker House rolls

Main

  • Pan-seared grouper with brown butter and capers
  • Herb-crusted lamb chops with mint gremolata
  • Roasted cauliflower steak with romesco (vegetarian)

Dessert

  • Four-tier rose-adorned cake with vanilla bean filling
  • Peach cobbler cups
  • Chocolate truffles with sea salt

What They Splurged On

  • Massive floral installations on every table and a rose-covered ceremony arch that became the defining visual of the day.
  • Over two thousand candles placed throughout the mansion — the candlelight alone transformed the space after sunset.
  • Live jazz trio during cocktail hour that made guests feel like they had stepped into a Savannah garden party.

What They Saved On

  • Wearing the bride's mother's dress — alterations cost eight hundred dollars versus three to five thousand for a new gown.
  • Sunday evening venue booking saved over two thousand dollars compared to Saturday pricing.
  • Using the mansion's existing furniture, china, and glassware eliminated the need for a full rental order.

Lessons Learned

  • Romantic does not mean pink — it means soft, warm, and layered. The deep mauve and gold kept the palette grown-up.

  • Candle installations create more atmosphere per dollar than almost any other decor element.

  • If you are going to splurge on florals, book a florist who sources locally — Savannah-area growers provided garden roses at a fraction of import prices.

Frequently Asked Questions

How did you manage two thousand candles safely?

We used a mix of real tapers in hurricane glass and high-quality LED votives. The venue required flame-safe holders and we assigned two day-of helpers to candle duty — lighting before guests arrived and monitoring throughout.

Was the Sunday discount worth losing a Saturday?

Absolutely. Most guests traveled for the wedding regardless, and a Sunday evening timeline felt relaxed rather than rushed. The two-thousand-dollar savings went directly into florals.

Did wearing a family dress feel limiting?

Not at all — the dress was a beautiful A-line that needed minimal modernization. The seamstress updated the neckline and added a detachable train. It felt more meaningful than anything off a rack.