Wedding RSVP Tracker
Track every guest RSVP in one place. Add households, set statuses, capture dietary needs, and export your list as a CSV for your caterer.
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Attending
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Declined
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Pending
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Total invited
No guests yet. Add your first household below.
How this RSVP tracker works
A wedding RSVP tracker is a simple system for recording which guests have confirmed, declined, or are still pending a response — plus the supporting data your caterer and venue need (party size, dietary restrictions, which side of the family). This free tool stores every household locally in your browser so your data stays private, and lets you export the full list as a CSV whenever you need to share it.
Add one entry per household rather than one per individual guest — this matches how invitations are actually sent and makes final headcounts easier. Use the party size field to capture plus-ones and families, and update statuses as responses come in.
Frequently asked questions
How far in advance should wedding RSVPs be due?
For hometown weddings, set your RSVP deadline 4–6 weeks before the wedding. For destination weddings, set it 8–10 weeks before to give yourself time to finalize headcounts with the venue and caterer, and to chase non-responders.
What should a wedding RSVP tracker include?
At minimum: household name, party size (to handle plus-ones and families), RSVP status (yes/no/pending), dietary restrictions, and a way to group guests by side. For destination weddings, also track arrival date, accommodation booking status, and transport needs.
How do I handle guests who don't respond by the RSVP deadline?
At the deadline, send a friendly reminder email to non-responders. One week later, follow up by personal text or phone call. Two weeks later, escalate close family and wedding party members to direct phone calls. Expect 10–25% of guests to need at least one follow-up.
Can I export this RSVP list to share with my caterer?
Yes. Click Export CSV to download your full guest list including name, party size, status, dietary notes, and side. The CSV opens in Excel, Google Sheets, or any spreadsheet tool and can be shared directly with your caterer or venue.
Is this RSVP tracker free to use?
Yes — it is completely free, requires no signup, and saves your data locally in your browser. You can add unlimited guests and export your list as many times as you need.